Service Invoice template

Free service invoice template

Whether you're billing for consulting, graphic design, repairs, or any type of hourly or project-based work, our service invoice template makes it easy to send clear, professional invoices to your clients. The blank, standard service invoice includes fields for description of work completed, hourly rates, labor and materials, client details, and payment terms—everything you need to bill for services rendered. It’s designed to work for a wide range of industries and job types, from one-off freelance gigs to ongoing service contracts.

It doesn’t matter if you're charging a flat project rate or by the hour, this free service invoice has got you covered. This template helps you stay organized and get paid faster with a polished (and free) invoice template you can use over and over again.

You can edit our service invoice online, fill in your service details, and customize sections like project notes, contact info, and taxes to match your business needs. The clean layout ensures your clients understand the charges at a glance, helping you avoid back-and-forth emails or delays. Once completed, you can download, print, or send it through Docusign for fast electronic approval and secure storage.

What is a service invoice?

A service invoice is a formal request for payment issued by a service provider to a client after services have been rendered. It documents the details of the transaction, provides a record for both parties, and helps ensure timely and accurate payment.

When do you need a service invoice?

A service invoice is needed in several common situations to formally request payment and maintain clear records for both your business and your clients. Generally, a service invoice is essential whenever you've completed work for a client and are ready to be compensated.

• After completing a project or specific task for a client

• At regular intervals for ongoing services, such as monthly or weekly

• Upon reaching agreed-upon milestones in a larger project

• When requesting an upfront payment or deposit for services

• To document expenses and hours for tax purposes and financial tracking

What is included in a service invoice?

A service invoice should include the following:

• Service provider information: name, address, phone number, email, and business/tax ID (if applicable)

• Invoice details: unique invoice number, date of issue, payment due date

• Client information: name, address, phone number, and email

• Service details: itemized list of services provided (description, quantity/hours, rate, and total for each)

• Summary totals: subtotal, taxes, other charges (if applicable), and total amount due

• Payment instructions: payment terms (when payment is due, late fee details), accepted payment methods and relevant details

Additional (optional) provisions

While not mandatory, the following elements can enhance the clarity and professionalism of your invoice:

• Dispute resolution terms (how and when disputes must be raised)

• Confidentiality notice

• Governing law (jurisdiction for disputes)

• Authorization/signature section

• Thank you note or personal message