Construction Invoice template

Free construction invoice template

Looking for a professional construction invoice template? Our free template is designed for contractors, subcontractors, and construction companies who need to bill clients accurately for projects, materials, and labor. It includes customizable sections for contractor and client details, project descriptions, materials used, labor hours, hourly rates, line items, subtotals, applicable taxes, change orders, progress billing, and payment terms.

Use our construction invoice template to streamline your billing process on residential or commercial jobs, set clear payment expectations, and avoid disputes with clients. The template supports detailed breakdowns of each task or milestone, making it easy to track costs and get paid promptly.

Fill out and send your invoice online with Docusign for faster approvals. Completed invoices are securely stored in your Docusign account, the printable versions will be ready to download whenever you need them.

What is a construction invoice?

A construction invoice is a formal document issued by a contractor or supplier to a client, detailing the costs for goods and services rendered during a construction project. It serves as a request for payment and provides a detailed breakdown of expenses.

What is a construction invoice used for?

A construction invoice is primarily used to:

• Request Payment: It formally asks the client to pay for completed work, materials, and other related costs.

• Document Costs: It provides a clear, itemized record of all expenditures, ensuring transparency between the contractor and client.

• Track Project Progress: Invoices can be issued at various stages of a project (e.g., progress payments), indicating milestones achieved and work completed.

• Legal and Accounting Records: It serves as an official record for tax purposes, audits, and dispute resolution.

• Manage Cash Flow: For contractors, it's crucial for managing incoming payments and maintaining healthy cash flow.

What is included in a construction invoice?

A construction invoice is most likely to be valid and effective if it includes the following components:

• Contractor/company information: Name, address, contact details, and license number (if applicable).

• Invoice number: A unique identifier for tracking and record-keeping.

• Invoice date: The date the invoice is issued.

• Project/contract number: Reference to the relevant contract or project.

• Work site address: Location where work was performed or materials delivered.

• Period covered: The dates for the work or materials billed.

• Client information: Name and contact details of the client.

• Description of work and materials: Itemized list including quantities, descriptions, and pricing.

• Subtotal, taxes, other charges, and total amount due: Clear calculation of the total payment requested.

• Payment instructions: Accepted payment methods, payment deadlines, and late fee policies.

• Authorization and declaration: Signature, printed name, and date from an authorized representative certifying invoice accuracy and completion of work.

Additional (Optional) Components

The following items are not required but can be included for added clarity and enhancement:

• Company logo: For branding and easy identification.

• Client project name: Helpful for clients managing multiple projects.

• Breakdown of materials vs. labor: More detailed cost transparency.

• Retainage information: If a portion of payment is withheld until project completion.

• Notes or comments: Any additional information, disclaimers, or messages to the client.

• Early payment discounts or incentives: Encourages prompt payment.

• Banking details for wire transfer: For direct deposit convenience.