Bill of Sale template

Free bill of sale template

A standard bill of sale is a legal document that not only records the transfer of ownership for personal property, but provides a record of the sale from the owner to the interested party. A bill of sale is used for personal property like electronics, equipment, collectibles, and other high-value items that don’t require an official title (e.g. car, house).

Much more detailed than a standard receipt you’d receive from a restaurant or Macy's, a bill of sale serves as proof of a transaction by formally documenting the names of both the buyer and seller, the item's condition, its sale price, and the date of the transfer. To edit, sign, and securely store the document digitally, all you need is a free Docusign account to get started. 

Using a bill of sale protects both parties from future disagreements by creating a clear record of the deal. Docusign’s free bill of sale is a blank and fillable bill of sale that can be customized to fit any type of sale, adding any warranties or disclaimers as needed. 

What is a bill of sale?

A bill of sale is a document that records the sale and transfer of ownership of property from a seller to a buyer. It serves as a legal acknowledgment of the transaction, providing protection for both parties involved.

What is included in a bill of sale?

To ensure the bill of sale is legally valid, the following key elements must be included:

• Identification of parties: Clearly state the full legal names and addresses of both the seller and the buyer.

• Date of sale: Specify the exact date when the transaction takes place.

• Description of property: Provide a detailed description of the item being sold, including any identifying features such as make, model, and serial number.

• Purchase price: Include the total amount paid and the method of payment (e.g., cash, check).

• Representations and warranties: Confirm the seller's ownership and the right to sell, along with any liens or encumbrances on the property.

• Condition of sale: Indicate whether the item is sold "as-is" or if there are warranties, express or implied.

• Delivery details: Outline how and when the property will be delivered to the buyer.

• Signatures: Ensure the document is signed and dated by both parties.

• Governing law: State which jurisdiction’s laws will govern the transaction.

• Notarization: While not mandatory everywhere, notarization can enhance the document's authenticity and may be required for certain transactions (like auto sales).

Optional components of a bill of sale

• Payment terms: Details of any payment plans or installments.

• Tax information: Include any tax-related documents or disclosures.

• Registration details: Especially for vehicles, include registration numbers or forms required for transfer.

• Witness signatures: Additional signatures from witnesses can further validate the transaction.

When do you need a bill of sale?

A bill of sale is needed when you are selling or buying personal property and want a legal record of the transaction.

Here are some situations where a bill of sale is commonly used:

• Buying or selling a vehicle: This is one of the most common uses, as it proves ownership transfer for registration and titling purposes.

• Selling valuable personal items: For items like boats, firearms, or expensive electronics, a bill of sale protects both parties by documenting the sale price, condition, and transfer of ownership.

• Proof of purchase and sale of any property: As a buyer, it serves as evidence of your ownership of the item. As a seller, it confirms that you no longer own the item and are not responsible for it.