eSignature for Veeva QualityDocs and RIM

Overview

The Docusign integration for Veeva QualityDocs and RIM creates a seamless digital workflow between Docusign eSignature and Veeva Vault. This connection is essential for life sciences teams, as it eliminates the previous need to manually transfer documents between the two platforms to meet special eSignature requirements for non-Vault users.

Now, researchers and staff can prepare and send documents requiring Docusign eSignature without ever leaving the Veeva Vault platform, which helps to save time, reduce manual errors, and better meet changing regulatory requirements.

Highlights

• Support 21 CFR Part 11 compliance: The integration is designed to be compatible with the Docusign Life Sciences module to support critical regulatory standards.

• Audit Trail & Verification: Provides a complete audit trail of the envelope status and ID, along with high-quality protections like a certificate of completion for signed documents.

• Automatic Document Storage: Upon signature completion, the signed rendition and certificate of compliance are automatically uploaded to the source document in Veeva.

• Advanced Field Placement: Users can add advanced fields to documents, including signature blocks, initial fields, and checkboxes.

• Configurable Security: Allows for enabling/disabling the integration based on user roles and customization of security on Docusign lifecycle states.

Benefits

• Increase Efficiency by Staying Within One System: Eliminate the need to manually move documents between platforms, allowing employees to perform all tasks without leaving Veeva Vault.

• Create and Send Documents with More Flexibility: Leverage powerful features like bulk send to share documents with multiple external signers simultaneously and the ability to add advanced fields—including signature blocks, initial fields, and checkboxes—directly to documents.

• Advance Compliance Through Accountless Verification and Audit Trails: Confirm the identities of external signers even if they do not have a Docusign account using options like SMS or access code verification.

• Elevate the User Experience and Expedite Workflows: External signers can review and approve documents within the Docusign interface without needing an account, which boosts completion rates and accelerates approval workflows.

• Reduce Risk: By eliminating manual transfers and storing completed documents in secure, cloud-based repositories in both Veeva Vault and Docusign, the chance of unauthorized access or misplacement is reduced.