A vehicle bill of sale is a formal document that records the transaction for the private sale of a motor vehicle, caravan, or trailer, serving as the official car sale receipt and proof of purchase in Australia.
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Use this free vehicle bill of sale template to create the mandatory proof of purchase required for transferring vehicle registration with your state or territory transport authority in Australia. This document is essential as it confirms the agreed sale price, which is used to calculate Stamp Duty and transfer fees.
Docusign's vehicle bill of sale template is easily customisable to include all necessary details, such as the vehicle's unique VIN and the buyer and seller's licensing information. Once the sale terms are finalised and the document is completed, you can securely share the document via a Docusign envelope for both the Seller and the Buyer to sign electronically. The signed document is securely stored in your Docusign account, and you can still download and print out a hard copy, which the buyer will need for their registration transfer.
A vehicle bill of sale provides evidence of a private motor vehicle sale in Australia. While this document formalises the sale, it is crucial to remember that it is not the legal transfer of ownership on its own. To legally complete the process, both parties must comply with the specific requirements of the relevant state or territory transport authority (e.g., VicRoads, Transport for NSW, etc.) by submitting signed transfer forms and a Notice of Disposal.
This document is essential for several reasons:
Registration Transfer: The buyer requires this proof of purchase, along with the correct state/territory forms, to register the vehicle in their name.
Encumbrance Check: It serves as a record that a search of the Personal Property Securities Register (PPSR) was conducted, ensuring the buyer is protected against buying a vehicle with existing debt.
Odometer Verification: It records the odometer reading at the time of sale, which protects the buyer from fraud.
"As Is, Where Is" Sale: In private sales, this document establishes that the vehicle is sold "as is, where is" without any implied warranties from the seller, which is important for managing expectations.
This vehicle bill of sale template is designed for use in private transactions in Australian:
Private Sellers: Any individual selling a registered vehicle, caravan, motorcycle, or trailer to another individual, to provide proof of sale and to avoid liability for future fines.
Private Buyers: Any individual purchasing a used vehicle privately, as this document is required to complete the transfer of registration and is necessary for any potential warranty claims (if applicable).
Caravan and Trailer Sales: The comprehensive vehicle details make this an ideal bill of sale template caravan for non-standard motor vehicles.
The primary purpose of the vehicle bill of sale template is to create a legally clear, verifiable record of the sale and its conditions at a precise date and time. The agreement aims to:
Protect the Buyer: The seller declares that the vehicle is free of all financial encumbrances and confirms that a PPSR search was conducted, protecting the buyer from repossession.
Transfer of Risk: The time and date of sale are recorded, at which point the risk and responsibility for the vehicle legally transfer from the seller to the buyer.
Encourages Compliance: It confirms the seller will submit a Notice of Disposal and the buyer will complete the Transfer of Registration form within the required timeframe (e.g., 7 or 14 days, depending on the state).
Confirm Vehicle Status: It includes the odometer reading and confirms whether a Roadworthy/Safety Certificate has been provided, which is a key legal requirement in many states before a transfer can be completed.
To ensure a smooth transfer of ownership and legal compliance, the vehicle bill of sale template includes the following key sections:
Parties and Identification: Full details of the Seller and Buyer, including their full names, addresses, and Driver's Licence Numbers.
Vehicle Details: Comprehensive information including the Make, Model, Year, Vehicle Identification Number (VIN), Engine Number, Registration Number, and the precise Odometer Reading at the time of sale.
Sale Details: The Date and Time of Sale, the Sale Price (in both numbers and words), and the Payment Method.
Ownership and Encumbrances: A declaration from the Seller that they are the legal owner and that the vehicle is sold free of all financial encumbrances, along with the PPSR search certificate number.
Condition of Sale: The mandatory statement that the vehicle is sold in "as is, where is" condition, with the buyer acknowledging inspection.
Transfer Responsibility: Clauses requiring the Seller to submit a Notice of Disposal and the Buyer to submit a Transfer of Registration form to the relevant transport authority.
Roadworthy Certificate: Space to record the Roadworthy/Safety Certificate details, if required by the state/territory for the transaction.
Signatures: Signatures from both the Seller and the Buyer, legally acknowledging their agreement to the terms of the sale.
Disclaimer: These templates are provided for informational purposes only and do not constitute legal advice. They should not be construed as regulatory, legal, or privacy law compliant. The templates are not a substitute for professional legal advice and should not be relied upon for any specific situation or circumstance. Users are strongly advised to consult with a qualified attorney licensed in their jurisdiction before using or adapting these templates.
The templates are provided on an "as is", "with all faults" and "as available" basis. To the extent permitted by law, the provider expressly disclaims all warranties of any kind, whether express, implied, statutory, or otherwise, including but not limited to any warranties of merchantability, fitness for a particular purpose, or non-infringement. Docusign does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials in these templates or otherwise relating to such materials or on any sites linked to these templates. Notwithstanding the above, nothing in this disclaimer is intended to exclude or limit any rights that cannot be excluded under Australian law, including the Australian Consumer Law.
A Purchase Order (PO) is a formal commercial document issued by a buyer to a seller (supplier) to request or confirm the order of specific goods or services at a set price and with defined terms.
A Purchase Order (PO) is a formal commercial document issued by a buyer to a seller (supplier) to request or confirm the order of specific goods or services at a set price and with defined terms.
