A Bill of Sale template is a legal document that formally records the private sale of personal property, transferring legal title and ownership from the seller to the buyer in Australia.
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Use this free bill of sale document template to create essential written proof of the transaction for the sale of personal items, such as equipment, livestock, furniture, or high-value items. While generally not mandatory for most private sales in Australia, a signed written record protects both parties by confirming the item's condition, price, and transfer of ownership.
Docusign's sample bill of sale template is easily customisable for various tangible assets. It ensures that all key transaction details are recorded, including declarations about financial encumbrances. Once the terms are agreed and the document is completed, you can securely share the document via a Docusign envelope for both the Seller and the Buyer to sign electronically. The executed document is securely stored in your Docusign account for record-keeping, downloading, or printing.
The Bill of Sale is a crucial receipt for the buyer and a record of sale for the seller. It clearly distinguishes the transaction as a sale and not a gift.
For the seller, this document is vital as it typically records the sale on an "as is" basis, meaning the buyer accepts the item in its current condition despite any flaws, and the seller is generally not liable for any imperfections found later. This "as is" clause is commonly used in Australian private sales.
For transactions involving personal property that could be subject to an existing loan or security interest (e.g., expensive equipment or certain vehicles), the document helps the buyer by requiring the seller to confirm that a search of the Personal Property Securities Register (PPSR) was conducted, ensuring the item is sold free of debt.
This bill of sale document template is designed for use in private sales across all Australian states and territories:
Individuals or Businesses as Sellers: To formally document the private sale of any valuable personal property, such as furniture, electronics, animals, or equipment.
Private Buyers: To obtain verifiable evidence of ownership and the sale price, which may be needed for insurance, tax, or legal purposes.
Any Party Documenting Ownership Transfer: The template is suitable whenever there is a need to formally document the transfer of title and legal ownership of goods.
The primary purpose of the sample bill of sale template is to document the transfer of legal ownership of a tangible asset for a set price at a specific date and time. Specifically, the document aims to:
Prove Ownership and Price: It acts as proof that the buyer paid for the item and is now the legal owner, detailing the exact purchase price for tax and record-keeping purposes.
Exclude Implied Warranties: It typically excludes all implied warranties about the item's condition, quality, or fitness for purpose, protecting the private seller from future claims.
Declare Freedom from Encumbrances: It includes a warranty from the seller that they are the legal owner and that the goods are free of all security interests, liens, and liabilities.
Define Risk Transfer: It clearly states when title and risk in the goods transfer from the seller to the buyer, which usually occurs upon the seller receiving full payment.
A Bill of Sale in Australia should include the following core sections:
Parties and Date: Full legal names and addresses of the Seller and Buyer, and the Date the Bill of Sale is executed.
Description of Goods: A detailed description of the item(s) being sold, including make, model, year, serial numbers, and condition to clearly identify the property.
Purchase Price: The total Purchase Price in Australian Dollars (AUD), and whether the price is inclusive or exclusive of GST.
Payment Details: The agreed-upon Payment Date and the Method of Payment (e.g., cash, bank transfer).
Seller's Warranties: The seller's declaration that they are the legal owner and that the goods are free of all encumbrances, loans, and liabilities.
PPSR Check (If applicable): Details of the Personal Property Securities Register (PPSR) search certificate number to prove that no security interests were found.
Condition of Sale: The clause confirming the goods are sold "as is" and the buyer acknowledges having had the opportunity to inspect them.
Governing Law: The State or Territory whose laws govern the agreement.
Disclaimer: These templates are provided for informational purposes only and do not constitute legal advice. They should not be construed as regulatory, legal, or privacy law compliant. The templates are not a substitute for professional legal advice and should not be relied upon for any specific situation or circumstance. Users are strongly advised to consult with a qualified attorney licensed in their jurisdiction before using or adapting these templates.
The templates are provided on an "as is", "with all faults" and "as available" basis. To the extent permitted by law, the provider expressly disclaims all warranties of any kind, whether express, implied, statutory, or otherwise, including but not limited to any warranties of merchantability, fitness for a particular purpose, or non-infringement. Docusign does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials in these templates or otherwise relating to such materials or on any sites linked to these templates. Notwithstanding the above, nothing in this disclaimer is intended to exclude or limit any rights that cannot be excluded under Australian law, including the Australian Consumer Law.
A vehicle bill of sale is a formal document that records the transaction for the private sale of a motor vehicle, caravan, or trailer, serving as the official car sale receipt and proof of purchase in Australia.
A Purchase Order (PO) is a formal commercial document issued by a buyer to a seller (supplier) to request or confirm the order of specific goods or services at a set price and with defined terms.
A vehicle bill of sale is a formal document that records the transaction for the private sale of a motor vehicle, caravan, or trailer, serving as the official car sale receipt and proof of purchase in Australia.
A Purchase Order (PO) is a formal commercial document issued by a buyer to a seller (supplier) to request or confirm the order of specific goods or services at a set price and with defined terms.
