eSignature Legality Guide
eSignature Legality in The United Kingdom
Electronic signatures are legally recognized in the United Kingdom and are provided for in the Electronic Identification and Trust Services for Electronic Transactions Regulations (“Regulations”) in 2016, the Electronic Communications Act of 2000 (“ECA”), and the Electronic Identification and Trust Services for Electronic Transactions (Amendment etc.) (EU Exit) Regulations 2019 (SI 2019/89) (the “UK eIDAS Regulation”).
E-Signature Legality Summary
The rules and case law governing electronic signatures are broadly consistent across the UK, which generally adopts a permissive approach to electronic records and signatures.
Types of Electronic Signature
The UK eIDAS Regulation provides for the following three levels of electronic signatures:
Simple: data in electronic form which is attached to or logically associated with other data in electronic form and which is used by the signatory to sign.
Advanced: an electronic signature that is
uniquely linked to the signatory;
capable of identifying the signatory;
created using electronic signature creation data that the signatory can, with a high level of confidence, use under the signatory’s sole control; and
linked to the data signed in such a way that any subsequent change in the data is detectable.
Qualified: an advanced electronic signature created by a qualified electronic signature creation device and which is based on a qualified (digital) certificate for electronic signatures.
Because the UK eIDAS Regulation sets out minimal, not maximal, standards for electronic signatures, it has limited effect on pre-existing English law, given the already broad definition of electronic signatures that had been adopted in the ECA.
Documents That May be Signed Electronically
The following transaction types generally are eligible for the use of electronic signatures:
Corporate Resolutions (subject to any provisions to the contrary under the company’s constitutional documents)
Procurement (assuming there are not specific requirements to the contrary under the relevant procurement process)
Documents to be Recorded
Documents to be Notarized
The following transaction types may not be signed electronically in certain circumstances and require an assessment on a case-by-case basis:
For documents signed electronically where the document’s authenticity is challenged, English courts will accept such documents as prima facie evidence the document was authentic and it will be up to the person challenging authenticity to produce evidence to the contrary. The ECA does not address what evidentiary authority should be provided to any type of electronic signature; instead, it is a factual determination. In terms of best practices, maintaining a clear record of electronic trail through the platform would be sufficient to address an evidentiary issue that may arise.
The following four cases are examples of where English courts have addressed the use of electronic signatures:
Golden Ocean Group Ltd v. Salgaocar Mining Industries Pvt Ltd;
Caton v. Caton  LR 2 HL 127;
Yuen v. Wong [First Tier Tribunal] (2016/1089); and
R (on the application of Mercury Tax Group Ltd) v. HMRC  EWHC 2721 (Admin).
DISCLAIMER: The information on this site is for general information purposes only and is not intended to serve as legal advice. Laws governing the subject matter may change quickly, so DocuSign cannot guarantee that all the information on this site is current or correct. Should you have specific legal questions about any of the information on this site, you should consult with a licensed attorney in your area.
Last updated: August 30, 2021