4 ways to automate HR processes

From hiring new employees to onboarding and offboarding, retaining great people is key to growing a successful business. And this huge responsibility falls largely under one department; HR. 

Despite HR’s critical role in delivering such success, many HR departments are not using digital tools on their external and internal processes. Instead, teams are turning to outdated, paper-based processes across the employee lifecycle. Not only does this slow business down but it’s also expensive and can diminish a company’s chances of finding the right candidates. 

It’s clear that old ways of working no longer cut it. 

To compete with employers in a crowded market and retain the best and brightest talent, companies need to rethink their digital HR toolkit. 

Here, we reveal 4 ways to automate your HR processes and digital toolkit, from hire to retire. Discover how to make digital agreements a key component of HR so your company can maintain a reputation for being a great place to work.

Digitise the hiring process

In our always-on, hyper-connected world, the recruitment stakes are high. With the likes of Netflix, Uber, and Amazon bringing us TV, movies, public transport, food and more with the simple tap of an app, we’re used to instant gratification and convenience. The hiring sphere is no different.

Outdated, long HR processes can hurt your chances of finding skilled candidates in the first place or closing candidates before they accept a competing offer. These factors could include unresponsive career sites that don’t perform well on mobile, downloadable job applications in PDF format, or an inability for candidates to interact easily with HR. 

These are all aspects of the job application process that can make candidates question their application with your company. After all, it’s often the first impression that makes the most impact. 

According to a Glassdoor survey, 89 percent of job seekers use mobile devices to search and apply for jobs. If HR can’t send paperwork quickly and securely to candidates wherever they’re located and on their chosen device, the company risks losing them. 

Old-fashioned paper-based recruitment and hiring processes slow HR down and provide a clunky, frustrating experience for candidates. It also overwhelms staff with burdensome administrative work. 

Automating HR processes and digitising the HR toolkit gives companies more time to focus on cost-efficient tasks that also save time, both for the candidate and for the HR team. 

Make onboarding hassle-free 

Once an employee joins your company, it’s up to you to impress them with simple, streamlined processes from day one.  Using a digital system of agreement to automate HR processes makes it fast and easy to onboard new hires and customise necessary documents including offer letters, payroll forms, NDA’s and more. 

Not only will digital tools make it easier for employees and HR staff to manage the document load during onboarding, but it’s good for the environment too. According to the Deloitte Global Millennial Survey 2019, the environment is a top concern for millennials who make up the future of your workforce.  

Simplify retention and day-to-day HR responsibilities 

Effective hiring and onboarding can be a huge challenge in the workplace, but it’s not necessarily the biggest challenge that HR departments come across. Enter: retention. 

Digital agreements are key to providing a great work experience that benefits employees and HR staff alike, helping you retain the best candidates. 

Use digital agreements for offboarding 

Turnover is inevitable for any company. But offboarding is another area of HR that is laden with documents and forms. 

The good news is that just like hiring and onboarding, there’s a way to digitise this part of the HR process. Digital agreements simplify the offboarding experience, removing error-prone tasks and increasing the likelihood that former employees will recommend your company. In fact, in Glassdoor’s 2019 “Best Places to Work” survey, 14 of the top 15 companies are Docusign customers. 

In companies large and small, HR plays a vital role in employees’ day-to-day experiences. It’s among the few divisions that every employee interacts with, from the first recruitment experience to the moment they leave the office for the last time. It’s vital to make a good impression, from beginning to end. 

Want to know more about how you can automate HR processes and overcome the challenges your company is currently facing? 

The Docusign Agreement Cloud for HR eliminates these challenges by integrating Docusign eSignature with HR systems like Workday, SAP, Oracle and Greenhouse. 

Docusign Agreement cloud for HR

What’s more, it includes features like bulk send that make it easy to send, sign, and track document status for common agreements like policy updates. This includes updates that need to be sent across the entire organisation, all within the HCM systems you’re already using. 

And employees get fast, easy, digital signing experiences too. 

Digitise Your Entire HR Process, From Hire To Retire

Watch our on-demand webinar to learn more