Unfortunately, paperwork is just one part of the productivity challenges in the modern era.

Salary.com reported in its last “Wasting Time at Work” Survey that 89% of respondents admitted they wasted time at work each day, with more than half confessing to squandering up to an hour a day on meaningless pursuits. The distracting culprits? No big surprise:

  • Social media
  • Internet surfing
  • Interruptions
  • Repetitive meetings
  • Endless email strings

Turning Off The Temptations Is Not The Answer

Yes, bosses can encourage fewer and more productive meetings. Emails can be limited to two communications only before a real conversation is required. But stringently policing social media and non-work related internet access could have adverse effects.

Nearly 10% in that survey would leave their job if strict online policies were put in place and a significant portion said it could cause them to reject a job offer. Plus, there is validity in people needing to take mental breaks from time to time.

shutterstock_221924782 [Converted]

Make Sure The Time Spent Actually Working Is More Productive

Coffee runs. Social posting. Texting. Following sports. Gabbing at work. Online shopping. Those interruptions are not going away, especially with the prevalence of mobile apps. To counter, many productivity gurus recommend making sure that when work IS being done, it is being done in the very best ways possible.

It Doesn’t Have To Be Rocket Science 

Most have embraced automated solutions such as CRM (75%+ of companies have implemented[1]), HRMS & HRIS (50%+ adoption[2]), ERPs (now a $10B market[3]), and the like. With these on-prem and cloud-based powerhouses, processes flow nicely through the system…until the document gets to the approval and signature stage. Then suddenly everything becomes “old school” with printers, scanners, faxes, pens, and even typewriters.

While the hours, days, and weeks it takes for documents to be sent, signed, and mailed back offer plenty of opportunities for employees to online shop, update their profiles, and follow their home team at their desks, it puts a dent in the bottom line (80% of managers and directors waste up to an hour a day looking for documents[4].)

It’s Time To Consider Some Time-Saving Tech

Simply adding automation into your paperwork approval and signing processes can yield amazing results. And since eSignature and Digital Signature tools are integrated into most business must-haves such as Salesforce, Office 365, Google Docs and the like, it’s not a forklift implementation.  You can learn more about these time-saving features for  Office 365 here and SharePoint online here. 

Other time-saving tech? There are few things more productive than reducing the number of steps it takes to get from Point A to Point B: To learn how to close a deal and follow up with a single action, consider checking out this workhack. 

See For Yourself:

 

Sources:

[1] DiscoverOrg Survey

[2] Forbes

[3] ReferenceforBusiness.com

[4] FreshBusinessThinking.com

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