How Paperless Office Processes Can Improve YOUR Bottom Line!

We often write about how electronic signature and paperless office processes can positively impact your business. One of our subscribers, Michael J. O'Connor, recently earned a byline in REALTOR® Online Magazine for sharing some of the changes he made in his office to save time, money and be more environmentally friendly.

In terms of bottom-line, in 2008 I spent over $5,000 on printing costs (paper, toner, printer drums, etc). In 2009 I cut this by about $2,000 while more than doubling my transaction volume. I am spending more on workflow tools but nowhere near the amount that I've offset in printing costs - in today's constant battle to improve the bottom-line I am quite happy with these results. - Michael J. O'Connor, Diamond Ridge Realty

O'Connor shared these tips:

• Opt for PDF
• Use electronic signatures from DocuSign
• Share and store documents electronically
• Reuse handouts

DocuSign automatically converts uploaded documents into PDF for signature and enables you to store your completed documents in DocuSign as long as you remain a subscriber. You can access your documents at any time and download them as needed to share via email. With DocuSign's sending order and sending roles functionality, you can even CC the other agent on the transaction when setting up documents for signature!

Want to know O'Connor's thoughts about DocuSign?

Use Digital Signatures.  I am a huge - HUGE - fan of DocuSign.  This week I participated in a webinar where company executives shared the results of their March 2010 Executive Customer Conference and showed us some of the improvements in the works for their products - and they are very actively educating the mortgage community about the security of electronic signatures.  One great improvement will be an available link right on the electronically signed document that you can use to see the full document certification - very powerful improvement.  They will also be allowing a fax-back feature as well as an attach document feature which will also provide much greater usability to the system.  DocuSign has also partnered with the NAR to bring some key advantages for us into the product lineup as well as a special pricing plan.  If you are having any trouble figuring out how to use the DocuSign, they offer a FREE weekly 'Jump Start' interactive webinar that you can attend as many times as you would like.  Once you have the basics down, you should focus on how to create 'templates' so that you only have to modify a few bits of information when creating a transaction for signature.

With electronic signature from DocuSign and implementing a paperless office, O'Connor is “achieving fast turn-around times, less gas, less paper & toner costs, less physical storage requirements and higher customer satisfaction for my transactions.”

He isn't the only one! How have other real estate professionals benefited from implementing eSignature from DocuSign?

Nancy Alert and Associates uses DocuSign's electronic signature services to quickly and securely close deals for globetrotting clients. DocuSign expedites the average turnaround of real estate documents from days to minutes—even for clients travelling overseas. Metro D.C.‐based, Nancy Alert also leverages DocuSign's speed and security as a competitive differentiator in a quickly changing real estate market.

Our First Nest Realty accelerates the signing process for real estate documents with eSign services from DocuSign. DocuSign's eSignature services helps Our First Nest Realty enhance client satisfaction and demonstrate the company's commitment to environmentally-friendly, green business processes.

REThink Real Estate implemented DocuSign's eSignature solutions to accelerate its real estate document signing process. This leading San Francisco Bay Area-based real estate firm employs DocuSign's electronic signature services as the primary vehicle to complete real estate transactions.  DocuSign expedites the average turnaround time of real estate documents from days to minutes. DocuSign helped REThink Real Estate successfully expand and leverage DocuSign's green technology as a market differentiator and competitive advantage.

Want to learn more about how DocuSign's electronic signature services can help you? Take a look at the DocuSign web site for more information about eSignature for real estate!